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Sending Documents

Setting up Documents

  • How to Add a Checkbox Field
  • Can I use Different Languages on Sign.net?
  • Is there a maximum number of words that can be added in the custom message?
  • How do I set automations (advanced options) on a document?
  • How do I add a signature?
  • What type of fields can I add to the document?
  • Can I upload multiple documents?
  • How to add recipients to a document?
  • How to Send Documents for Signing on Sign.net?

Signing Documents

  • How to Sign a Document - For Recipients
  • How to Download a Partially Completed Document?
  • Forwarding a Document Signing Request
  • Do recipients need to set up a Sign.net account?
  • Can I self-assign the documents?

After Signing

  • How to View Completed Documents?
  • How to Delete a Document?
  • How to Resend Email Notification to Recipient?
  • How to Revoke a Document After Sending?
  • Where to Find the Document Audit Trail?
  • Can I Make Changes to Sent Document?
  • How to Check for Tampering of Completed Document?

What type of documents can be signed with electronic signatures?

All agreements used in typical business functions can be signed electronically including:
  • Sales
  • Procurement & Sourcing
  • Human resources
  • Finance & accounts
In these instances, there is no real distinction made in law between ‘wet-ink’ signatures and electronic signatures. Find out more from IMDA’s Guide to Adopting Electronic Signature Solutions.

What type of documents cannot be signed with electronic signatures?

In Singapore, the Electronic Transactions Act provides an explicit list of documents that are not allowed to be signed electronically. It excludes, for example:
  • wills;
  • negotiable instruments, documents of title or any transferable document that entitles the bearer or beneficiary to claim the delivery of goods or the payment of a sum of money;
  • trusts and powers of attorney; and
  • certain real estate transactions that involve the sale, disposition, or conveyance of immovable property.
Refer to this list for the latest updates on exclusions for the Electronic Transactions Act. This differs across various countries so we always recommend seeking legal advice if you are unsure how it applies in your respective jurisdiction.

How to Send Documents for Signing on Sign.net?

Here's an overview of setting up a document for signing, with a video and user guide that will get you started in no time.

The process of setting up a document for signing are splitting into three steps:
  1. Drag and drop a document in Docx, Xlsx, Pptx or PDF, up to 25MB in size
  2. Add in Recipients as Viewers or Signers of the documents
  3. Add Signature and other fields for each party, and submit
Here is a brief overview of each step:
  1. Upload Documents
    1. Upload a Document in either file formats (Docx, Xlsx, Pptx or PDF) up to 25MB in size
    2. Uploading multiple Documents is possible. The total size of the Documents can reach up to 25MB in size
    3. Click "Next"
  2. Add Recipients
    • Add the Recipient's first name, last name and email address (You can also obtain a Recipient's information from your Address Book)
    • Click "Add" to add your Recipient
    • Multiple Recipients can be added
    • Click "Next Step"
  3. Add Fields
    • Fields are used to insert information from the Document Sender and Recipient
    • They can be found in the dropdown menu below the Document Sender's and Recipient's name
    • There are several Fields that you can use:
      • "Signature" is a placeholder Field for the Document Sender and Recipient to insert their signatures
      • "Stamp" is a placeholder Field for the Document Sender or Recipient to insert a stamp or image file
      • "Name" is an automatically generated Field that displays the Document Sender's and Recipient's name
      • "Date Signed" is an automatically generated Field that displays the date of signing
      • "Editable Text" is a Field for the Recipient to edit or fill in text
      • "Non-Editable Text" is a Field where the text cannot be edited, the Document Sender inputs text on behalf of the Recipient
      • "Email" is an automatically generated Field that displays the email address of the Document Sender or Recipient
    • After placing all your fields, click "Next Step"
  4. Optional Settings
    • You can also set optional settings to automate certain actions or add additional security to your document
      • "Signing Order" is an option to send the document to different recipients based on an order
      • "Due Date" is an option that sets a due date on the document. The document will expire if the due date is reached but can be extended by the Document Sender is needed
      • "Add a Message" is an option to add a personalized message such as greetings or instructions for the Recipient
      • "Signing Request Passcode" is an option to set a passcode on the document. Recipients will be required to key in the passcode to view and sign the document
      • "Notarise Document" is an option to store the document checksum onto the blockchain, this can be used for high-value contracts
    • Click "Send"
Watch How to Send Documents for Signing (1-minute video)

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